Purchase Bills & Debit Notes

Purchase Bills record what you owe a vendor; Debit Notes record a reduction against a bill — a return or a billing correction.

Requires the MoneyPro module.

Purchase Bills

1. Go to Bills → + New Bill, or convert a Goods Receipt into one.
2. Add line items, matched against the purchase order and goods receipt where applicable.
3. Save.

See every payment recorded against a bill from its detail page. Cancel a bill that shouldn't stand, or undo cancel to reverse that.

Debit Notes

1. Go to Debit Notes → + New Debit Note.
2. Select the vendor and the open bill it relates to.
3. Add the line items or amount being debited.
4. Save.

Applying and refunding

• Apply credits — reduce a future bill by the debit note's value.
• Mark as refunded — record that the vendor paid the amount back directly instead.

See a debit note's linked payments from its detail page, and cancel/undo-cancel as needed.

Tips

• Match a purchase bill against its goods receipt before approving payment — it's the check that you're paying for what actually arrived.
• Use the vendor's open-bills lookup when raising a debit note, the same way you would when raising a customer-side credit note.