Reimbursements & Bonuses

Two separate workflows — expense reimbursement and bonus assignment — both feed into the payroll period they belong to.

Requires HR Admin access and the HRMS module. Employees submit claims and view bonuses from My HR.

Reimbursements

Submitting a claim

From My HR → My Reimbursements, employees start a claim, choosing a category and amount, and attach a receipt.
Save it as a draft to finish later, or submit it directly.
A saved draft can still be edited or submitted later; once submitted, it moves to the approval queue.

Approving claims

HR Admin reviews submitted claims from the Reimbursement Approval Queue:

Approve or reject individual claims.
Bulk approve a batch of claims at once — useful at month-end.

Reimbursement claims are scoped to the payroll period they were submitted in, so a claim doesn't silently land in the wrong month's payroll run.

Bonuses

Bonus types

Define the bonus types your organisation pays — for example a festival bonus or a performance bonus — under HR Admin → Bonus → Types. Types can be toggled active/inactive.

Assigning a bonus

One-off bonus — assign a single payment to an employee.
Recurring bonus — assign a bonus that repeats on a schedule.
Bulk assign — assign the same bonus to a group of employees in one action.

Reviewing bonuses

Assigned bonuses go through the same review pattern as reimbursements:

Approve or reject a pending bonus.
Revoke a bonus that was already approved but should no longer be paid.

Employees see their own bonuses under My HR → My Dashboard.

Tips

Both reimbursements and bonuses feed directly into the payroll run for their period — approve or revoke them before calculating payroll, not after.
Use bulk approve for reimbursements and bulk assign for bonuses when processing a large team at month-end, rather than working line by line.