Payroll Execution
Payroll in YSUITE is a full, auditable run — not a one-shot calculation. Every step, from pre-checks to marking payment, is tracked.
Requires HR Admin access and the HRMS module.
Pay schedule
Set your organisation's pay schedule — the recurring period a payroll run covers — under Settings → HRMS → Pay Schedule.
Running payroll
- Go to HR Admin → Payroll Execution.
- Click + New Payroll Run for the current pay period.
- Run the pre-checks (see below) before calculating.
- Calculate the run — every active employee's pay is computed from their salary structure, attendance and any bonuses or reimbursements assigned to the period.
- Validate the calculated run, and adjust an individual employee's line if needed without recalculating the whole run.
- Finalize the run once it's correct.
- Mark Paid once disbursement is complete.
- Reopen a finalized run if a correction is genuinely needed.
Pre-checks
Before calculating, YSUITE checks for issues that would otherwise surface as a wrong payslip:
| Pre-check | Flags |
|---|---|
| Bank account precheck | Employees without a verified bank account |
| PAN precheck | Employees missing a required tax identifier (India) |
| Attendance gap precheck | Employees with unresolved attendance gaps for the period |
Exited employees
An employee who leaves mid-period is handled correctly within that run — their pay is prorated to their last working day rather than calculated for the full period.
Payroll summary & run activity
- Payroll Summary gives a rolled-up view of a run's totals.
- Run Activity is a full log of every action taken on a run — who calculated, adjusted, finalized or reopened it, and when — for audit and sign-off.
Bank files
- Configure your bank's salary-file format under Settings → HRMS → Salary File Config.
- From a finalized run, Generate Bank File to produce the disbursement file, then Download it.
If any employee lacks a verified bank account, YSUITE surfaces a warning before you generate the file rather than silently omitting them.
Payslips
Once a run is finalized, snapshot PDF payslips are generated per employee. HR Admin can view any employee's payslip; employees see their own under My HR → My Payslips.
Tips
- Always run the pre-checks before calculating — fixing a missing bank account or PAN after the fact means adjusting individual lines instead of a clean recalculation.
- Use Run Activity as your audit trail when payroll needs sign-off from finance or an external auditor.