Statutory Compliance

Statutory deductions and end-of-service obligations — pension/social-security schemes, gratuity, and final settlement — are configured once and then applied automatically wherever payroll needs them.

Requires HR Admin access and the HRMS module.

Compliance schemes

Go to HR Admin → Compliance Settings → Schemes to see the compliance schemes available to your organisation's country (for example, a social-security scheme such as GPSSA in the UAE).

• Enable a scheme to start applying it in payroll.
• Create a custom scheme if your organisation needs a deduction that isn't covered by a built-in one.
• Disable a scheme you no longer need — historical payroll runs are unaffected.

Rate changes

Contribution rates for a scheme don't change silently:

1. Propose a rate change, with an effective date.
2. A second authorised user approves it.
3. The scheme's rate history keeps every past rate and who approved it, so you can always see what applied to a payroll run at the time it ran.

Employer tax details

Set your organisation's own tax registration details under HR Admin → Compliance Settings → Employer Tax Details — these appear on statutory forms and reports that require them.

Gratuity settings

Configure your gratuity policy (where applicable) under HR Admin → Compliance Settings → Gratuity. Like compliance rates, gratuity settings changes go through propose → approve, and a full history of past settings is kept.

Full & Final Settlement

When an employee exits:

1. Open Full & Final Settlement from the employee's record.
2. YSUITE calculates the settlement — including gratuity and any leave encashment owed — based on the employee's tenure, salary structure and current leave balance.
3. Review and calculate, then finalize the settlement.

The finalized settlement feeds into the employee's final payslip and closes out their record.

Tips

• Review scheme rate history whenever a statutory rate changes nationally — propose the update as soon as the new rate is published so it's approved before your next payroll run.
• Full & Final Settlement pulls the employee's current leave balance automatically — reconcile any pending leave requests before running it.