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Attendance & Shifts

Attendance in YSUITE tracks not just when an employee worked, but — where it matters — where they were when they checked in.

Requires HR Admin access and the HRMS module. Employees check in and out from My HR.

Shifts

Define shifts under Settings → HRMS → Shifts, then assign a shift to each employee. Attendance is evaluated against the employee's assigned shift.

Work locations (geofencing)

Work Locations let you restrict where check-in is allowed:

  1. Go to Settings → HRMS → Work Locations.
  2. Click + New Work Location and drop a pin on the map — this sets its latitude and longitude.
  3. Set a radius (in metres) around the pin.
  4. Assign one or more employees to the location.

An employee assigned to a work location can only check in from within its radius. Field staff can be assigned multiple locations; office-based staff are typically pinned to one. An employee with no assigned location has no geofence restriction.

Checking in and out

Employees check in and out from My HR → My Attendance. Each record captures the time and, where a work location applies, confirms the check-in was inside the allowed radius.

Team roster

HR Admin → Attendance → Team Roster gives managers a day-by-day view of who is scheduled, checked in, on leave, or absent across their team.

Attendance summary & report

  • Attendance Summary — a rolled-up view per employee over a date range.
  • Attendance Report — the detailed export, used for payroll pre-checks and audit.

Regularisation

If an employee misses a check-in/out, or needs an attendance record corrected:

  1. The employee submits a regularisation request from My HR → My Attendance, explaining the exception.
  2. It appears in the manager's or HR Admin's Regularisation queue.
  3. Approve or reject the request — an approved regularisation updates the underlying attendance record.

Managers see their own team's requests under My Team → Regularisations; HR Admin sees the full organisation queue.

Tips

  • Attendance gaps are one of the checks run automatically before a payroll run — see Payroll Execution.
  • Combine work locations with shifts so a single employee's attendance rule reflects both when and where they are expected to work.
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