Manual Journals

Manual Journals let you post double-entry accounting entries directly, for the transactions that don't come from an invoice, bill or payment — accruals, corrections and opening balances.

Requires the MoneyPro module.

Creating a journal

1. Go to Accounting → Manual Journals.
2. Click + New Journal.
3. Add debit and credit lines against your chart of accounts — the journal must balance before it can be saved.
4. Attach supporting documents (a contract, a calculation sheet) if useful for audit.
5. Save as a draft.

Posting and reversing

• A draft journal has no effect on your ledger until it's posted.
• Once posted, a journal can be reversed — this creates an offsetting entry rather than deleting the original, keeping a complete audit trail of the correction.
• Editing or deleting is only available while a journal is still a draft.

Tax on journals

Where a journal line involves tax, YSUITE applies auto tax allocation so the tax posting stays consistent with how tax is recorded elsewhere in the ledger.

Tips

• Keep journals in draft while you're still gathering figures — nothing hits your books until you post.
• Reverse rather than delete a posted journal that turns out to be wrong; it preserves the trail for anyone auditing the account later.